What You Need to Know to Access SHARES and E-Forms
- Overview: Self-Help Automated Reporting and Evaluation System (SHARES)
- Who Updates SHARES?
- Who to Contact for Help with SHARES
- Browser Requirements
- How to Register for a USDA eAuthentication Level 2 Account
- USDA Links for SHARES and E-Forms
OVERVIEW: SELF-HELP AUTOMATED REPORTING AND EVALUATION SYSTEM (SHARES)
SHARES is a web-based software application provided by USDA, Rural Development to manage, track, and evaluate the status of grants in the Self-Help Housing Section 523 Grant Program. It also really helps Rural Development keep track of the total stats for the program nationwide, which in turn, helps advocate for federal funding. So please, do your best to keep it up to date! USDA, RD makes your SHARES data available to all parties who provide assistance to this program.
This information page is to assist Self-Help Housing grantees to access SHARES and E-Forms. Be sure to check this page periodically for updates or additional information. Please contact your Self-Help Specialist to request additional topics for this information page.
WHO UPDATES SHARES?
When a new grantee first gets approved, the regional contractor sends a request to RD to add a new grantee into SHARES. When RD confirms the new grantee is added, the regional contractor adds the grant into SHARES and notifies the grantee that their grant is available for updating. We ask all grantees to have their SHARES information updated by the 5th of each month. This will ensure the numbers are accurately included in the monthly reports sent to RD. Any grantees doing Purchase/Repair, should at a minimum, input their 502 loan information in SHARES.
WHO TO CONTACT FOR HELP WITH eAUTH OR SHARES
Phyllis Rosica, Region III Self-Help Program Analyst
Internet Explorer 11 (IE 11) is the USDA recommended browser for accessing both SHARES and E-Forms. If you are using an earlier version of Internet Explorer than IE 11, you need to update to IE 11.
(NOTE: USDA tech support recommends avoiding using Chrome for either SHARES or E-Forms. If you experience problems using Chrome, switching to IE 11 usually resolves any issues.)
Make sure usda.gov is added to your Compatibility View Settings in IE 11. Click on this link to view or download instructions: How to-set up IE 11 Compatibility View settings
HOW TO REGISTER FOR A USDA eAUTHENTICATION LEVEL 2 ACCOUNT
A USDA Level 2 SHARES account is required to access SHARES and E-Forms. If you don’t already have a SHARES account, you will need to visit the USDA eAuthentication logon page and select Create Account. Enter all required information and respond to any questions to complete your SHARES account registration and your identity verification.
There is no longer a requirement to visit the USDA state office with proof of identity to receive SHARES Level 2 access. RD has updated this process to be completed online. The identity verification process consists of a series of questions about yourself that you must answer correctly to be verified. Be sure to click on the Verify Identity icon when creating your account so that you will be verified and ready to request SHARES Level 2 access. When your identity is verified, you will see a check mark in front of the Verified Identity icon.
If you already have a SHARES account but are not sure if you are verified or have Level II access, you can find out by viewing your SHARES account information. Click here to find out how to View Your SHARES Account Information.
Once you have created your account and successfully verified your identity, you will need to request your Level 2 access role to be able to enter your information into SHARES and to access E-Forms. Please send your request via email, along with your SHARES account User ID, to Phyllis Rosica (email@example.com). NCALL will create and submit a SHARES Access Request form on your behalf to secure your access role. It may take up to a week for your access role to be assigned and appear in your SHARES account information.
Use this link to navigate to the USDA account login page to create your eAuthentication account:
Use these links to login to SHARES or E-Forms:
(NOTE: Remember to save these links as Favorites in IE 11)
E-Forms login page:
Shares login page: